Help customers find exactly what they’re looking for and get them in the fast lane to the checkout by fine-tuning your product settings.
Once you've entered the basic information for a product – Name, Code, Weight, and Price – you can greatly enhance your store by adding more details under the Advanced Info section of each product edit page. For information on how these settings correspond to export file column names, see Export File Column Name Equivalence to Admin Area Field Names.
To apply product settings to all products rather than individual products, go to Inventory > Products, click the three-dot actions menu icon, and select All Products Settings. See All Products Settings to learn more.
The name of the product as displayed on your storefront. This is a required field.
The code by which the product is referenced within Volusion. The product code may contain letters, numbers, hyphens, underscores, or periods (no other character or punctuation marks), and must be unique for each individual product. Product codes can be no longer than 30 characters. This is a required field.
The regular selling price of a product within your store. This is a required field.
The product's weight. This field must have a value for shipping calculation to occur. For downloadable products or gift certificates, this field should be set to zero. This field is set to pounds. To configure pounds from ounces, divide your ounce total by 16. For instance, 10 ounces divided by 16 equals .625 pounds. 28 ounces divided by 16 equals 1.75 pounds. This is a required field.
The main product description. This can be in plain text or HTML. HTML formatted text can contain images and links. Use the built-in Easy Editor to add formatting and images, or to copy HTML into this field.
The Categories section displays the categories and subcategories the product is currently assigned to. To assign a product to a category, Click Select Categories, or Create a New Category if no categories are currently set up. In the dialog box that appears, select the check box next to the category or categories to which you want to assign the product. To remove a category, simply deselect its check box. Click Apply. To create a new category for the product, click Create a New Category. This opens a dialog box where you can create a new category (or subcategory assigned to an existing category) and assign it to a navigation menu. If you know the ID numbers of the categories you want to add, clicking Advanced enables you to enter multiple Category IDs separated by commas in the text box. To return to the list view, click Simple View. For more advanced category setup, see "Categories".
Product options that have been assigned to a product are displayed here. Click Edit Options (Select Options if none are currently set up) to pull up the option selection dialog box. From here you can: choose from existing options by clicking on an option category title, then selecting check boxes next to specific option names; select an option category title and then click Add New Option to create a new option for that category; click Add New Option Category at the bottom of the list to quickly create new option categories. Click Apply when finished selecting or creating options. If you know the ID numbers of the options you want to add, clicking Advanced enables you to enter multiple Option IDs separated by commas in the text box. To return to the list view, click Simple View. For more advanced option setup, see "Customizing Your Product Options".
Enable Options Inventory Control Grid
This function is only displayed if options have been added. When activated, this will create child products for each combination of product options. For example, if you have a t-shirt in 3 colors and 3 sizes, you’ll now have 9 child products displayed in the Inventory Control Grid near the bottom of the page. Once you’ve selected all applicable options for the product, select Enable Options Inventory Control Grid and click Save. For more information, see "How to Use the Inventory Control Grid".
Our Image Management section allows you to add, delete, view and organize your product images. To add an image, click the Add button. Images can be dragged and dropped to change their display order. Additional information on adding images is located in THIS ARTICLE.
Search Engine Optimization
Product URL Text
A shortened version of the product name (shorter than the one defined in the Product Name field) used to generate a static product URL when using the Search Engine Friendly URLs feature.
Photo Alt Text
Search engines index each product page's main image using the text in this field.
Meta Tag Title
A meta tag for a product name that allows search engines to better index the product. The product name entered here is also displayed in the title bar of the browser window when viewing the product's page.
Meta Tag Description
Similar to the Meta Tag Title field, this short description of the product can be easily indexed by search engines.
Meta Tag Keywords
Specific product keywords (such as brand or part number) that you want to be indexed by search engines. These must be separated by commas.
Meta Tags Override (Override meta information with custom HTML)
HTML meta information can be entered into this field to create custom meta tags. This was designed for use by SEO firms and professional web designers and overrides all meta tag information for a product. We recommend against using this field unless you have professional SEO knowledge.
The list price – usually the Manufacturer's Recommended Retail Price – displays above the Product Price to emphasize that you are offering this product at a low price. If you've enabled the Show You Save Amount setting for all products (described in "All Products Settings"), entering an amount here will also cause a Savings line to display on the product page under pricing. This field indicates the difference between the List Price and the product Price, telling customers how much they've saved by shopping with you.
This is an additional price field to show a product is being sold at a sale price. This price must be lower than the product Price. If you've enabled the Show You Save Amount setting for all products (described in "All Products Settings"), entering an amount here will also cause a Savings line to display on the product page under pricing. This field indicates the difference between the product Price and the Sale Price, telling customers how much they've saved by shopping with you.If you also have a List Price entered for this item, the Savings line will instead show the difference between the List Price and Sale Price.
Require Action for Sale Price
Options under this drop-down menu replace the Sale Price of a product with a message informing customers that they need to take a specific action in order to receive the sale price. Add to Cart: the customer will be shown the sale price after the product is placed in the cart. Email Better Price: the customer must enter their email to automatically receive an email containing the product link with the sale price. The selected label can be renamed by clicking Edit Title to the left of the field.
A Setup Cost can be added to the price of a product. Merchants offering products with recurring billing often used this feature.
Setup Cost Title
The label for the Setup Cost field (labeled Setup Cost by default) that displays on the checkout page, on invoices, and on packing slips.
Gift Wrap Cost
To offer gift wrapping, Enable Gift Wrap Option in Config Variables must be selected.
The cost that will be charged for gift wrapping a product, if applicable, to be displayed in the Shopping Cart.
Select Y (yes) or N (no) as appropriate to configure a product as taxable or tax-free.
If a product needs to be assigned a special Value Added Tax (VAT) rate, enter it here. Note that this value will override any tax settings configured elsewhere. Multi-tax levels (tax 2 percent, tax 3 percent) are not currently supported when used in conjunction with VAT Percentage.
Free Shipping Item
Enable to make a product eligible for free shipping within your store. In order for a customer to be offered free shipping at checkout, the "free" shipping method must be active and their order must meet any additional free shipping requirements (such as a qualifying price). For more information, see "Free Shipping". Note that in the table view, this field appears as Y (eligible) or N (not eligible), or is blank. The blank value is the same as Y.
This menu allows you to select an availability message for the product (for example, "Usually Ships in 24 hours" or "This Item is Currently on Order"). The availability message displays on the product page to give customers an idea as to how soon a product will ship if ordered. It does not directly relate to stock status.
If you want to create your own availability message, select Add Custom Text, enter the message in the text box displayed, then click Add.
Estimated Days to Ship
Type the estimated number of days it will take you to ship this product. This field is used to determine your performance metrics for the Google Trusted Stores program, so ensure that the value you enter is as accurate as possible.
Fixed Shipping Cost
A fixed cost to be charged in addition to the shipping cost for a product – for example, a handling charge if a product needs special attention. If a product's weight is set to zero, this field will be the shipping cost for the product (if the fixed shipping method is active). See "Flat-Rate Shipping" for more information.
Fixed Shipping Cost (Outside Local Region)
Similar to the Fixed Shipping Cost, you can enter a cost to be applied to a product if the shipping location is not the local region configured during your store's initial setup.
Here you can associate/remove warehouses for a product to calculate shipping charges from warehouses or fulfillment centers other than your store's Ship From Location. Click to open, then add or remove warehouses. See "Warehouses" for more information.
Enter a warehouse location to be displayed next to a product on the printable packing slip (accessed from the order details page).
Enter an aisle location to be displayed next to a product on the printable packing slip (accessed from the order details page).
Enter a bin name or number to be displayed next to a product on the printable packing slip (accessed from the order details page).
Enter any additional warehouse location information to be displayed next to a product on the printable packing slip (accessed from the order details page).
Using our Allow Hazardous Shipping Restrictions setting, you can specify a method to always be used for Hazardous Material Shipping, and then apply that method to a specific product. As a result, when that product is added to the shopping cart, the Hazardous Material Shipping method will be automatically applied. For more information, check THIS ARTICLE.
Ships By Itself
Enable this option to calculate shipping for a product using live rates separately from any other products being ordered. This is often used for a product that has a particular size or shape that requires special shipping charges, or that must be shipped by itself according to shipping regulations. Once you select this option, you'll see a number of additional fields where you can enter the package's specifications. For more information, consult THIS ARTICLE.
The Product Descriptions tab lets you configure text for the product page in addition to the Description in Basic Info. For each field, you can use the built in Easy Editor tool bar to add HTML, including graphics and links.
Product Description Short
A shortened description of the product to be displayed on category and search results pages. This field is required if you want to use the Email a Friend feature and is sent as the body of the email.
Features, Technical Specs, Extended Information
The Features, Technical Specs, and Extended Information fields let you add text or HTML to a tabbed section to your product page beneath the product description for displaying additional information. The Features tab displays by default below the main product Description. Note that if the Description field is entirely blank, the Features tab does not display. By default, each line of text on the Features and Technical Specs tabs is displayed in a bulleted list. This can be changed by deselecting the Use Bullets in Features Text variable in All Products Settings. Each tab can be renamed (in the Admin Area or the storefront) by clicking the link in front of it.
Product Description Above Pricing
Display text, HTML, or images above the pricing area on the product page.
Photo Caption Text
Display a comment or sub-heading below the main product photo on a product page.
This option is only available for each product if you've selected Enable Hide Product under Settings > Config Variables. When a product is hidden, customers cannot navigate to it in your store, although it can still be accessed by its direct URL link (such as in a saved Bookmark). Note that checking this box after a product has already been indexed by a search engine cannot hide this product from the search engine results (for example, Google).
Hide When Out Of Stock
This option is only available for each product if you've selected Enable Hide Product under Settings > Config Variables. If enabled, a product will automatically be hidden when its Stock Status goes below 1. The product will automatically display again if stock is added, either by manual entry in the Stock Status field, or via PO, bulk upgrade, or import. This field should not be enabled for child products using the inventory control grid. Note that manually setting the Stock Status to zero will not hide a product. This setting is only triggered by Order-related events.
Display Begin Date
This option is only available for each product if you've selected Enable Temporary Products at All Products Settings. You can enter a specific date here to hide the product until the selected date. This can be used to hide new products until their release date, or when you want to manage products that are only for sale during a limited time (such as seasonal products). The system automatically displays a New! icon next to all listings for a product if it has this field set and the date has been reached. You can control how long the New! icon displays by changing the Mark As New Product Period value under Settings > Config Variables.
Display End Date
This option is only available for each product if you've selected Enable Temporary Products under Settings > Config Variables. You can enter a specific date here to hide the product when the selected date is reached. This can be used to create products that are available for a limited time, such as seasonal products.
List Price Name
Rename the List Price label by entering an alternate name here.
Product Price Name
Rename the product's main Price label by entering an alternate name here. The default name for this price on the storefront is "Our Price".
Sale Price Name
Rename the Sale Price label by entering an alternate name here.
Setup Cost Name
Rename the Setup Cost label by entering an alternate name here.
Hide You Save
Check this box if you have enabled Show You Save Amount setting for all products but want to hide it for this specific product.
"Add to Cart" Button Replacement Text
Use this field to replace the Add to Cart button on the product page with new text (for example, to make a product temporarily unavailable and show a message telling customers when it will be back in stock). Replacing the Add to Cart button text prevents customers from being able to add the product to the shopping cart or purchase it.
Order Finished Note
Create a custom message in plain text or HTML for a product that will be displayed to customers once they have completed the checkout process and submitted their order.
Enable Multi Child Add To Cart
If enabled, any product with child products will display them in table format on the product page. Customers can select child products, specify the quantity they want to order, and add all of them to the cart at once by clicking Add to Cart. This option will only work with products that have child products assigned to them. For more information, view THIS ARTICLE.
Price Sub Text
Enter text or HTML to display as a subheader for the main product price.
List Price Description Text
Type text or HTML to create a message that displays next to the price or prices that do not apply to the product. The message displays next to the List Price value if you do not display the Sale Price value. If you display the Sale Price value, it displays next to the Price value, as well as the List Price value (if you display it, too).
Feature Product on the Homepage
Select a special product group from this drop-down menu to display assigned products in the applicable area on your homepage.
Home Featured: Products will be randomly chosen for display in the Featured Products section.
Home SuperDeal: Only one product can be set as a Super Deal. The first product in the table with this setting will be used.
Home TopSeller: Products will be randomly chosen for display in the Top Sellers section.
Home New: Products will be randomly chosen for display in the New section.
For more information about these homepage areas, see "Product Display Settings". Note that Home Featured is the only homepage section that is compatible with responsive templates.
Private Section Customers Only
If enabled, only customers who have Allow Access To Private Sections enabled (and are logged in) will be able to access private section products.
Use Same Photos As ProductCode
An existing product code can be entered here if you want this product to use the same images.
Use Same Options As ProductCode
An existing product code can be entered here to apply that product's associated options to this product.
Set Default Option
If you have options set up for this product, this field lets you set one or more as defaults by entering their Option IDs.
Photo URL Small
Here you can enter an absolute or relative URL of an image to be used as the main (medium) product image. Note that this image needs to be sized as you want it to appear on your storefront: the Volusion system will not resize this photo for your storefront. This image will override the images in the Image Management section.*
Photo URL Large
Here you can enter an absolute or relative URL of an image to be used as the large product photo. Note that this image needs to be sized as you want it to appear on your storefront: the Volusion system will not resize this photo for your storefront. This image will override the images in the Image Management section.*
Here you can enter the name of the manufacturer for this product. The system uses this field value to filter results for category Search Refinement, or when a customer selects Manufacturer from a category's Sort By menu.This attribute is required if you need to include a product in your Google Feed and it isn't a book, media, or custom-made product. Do not use your store name unless you manufactured the product.If you want to display a manufacturer's logo above the main image on the product page, click Upload Logo. Make sure that the logo file you upload is in .gif or .jpg format. You must name the image with the exact manufacturer name, keeping capitalization consistent. The system will automatically insert hyphens in place of any spaces in your image file name, so if your manufacturer name is more than one word, it's a good idea to add hyphens between the words so you can easily name your file to match.
A numerical value to show the popularity of this product. This value must be manually maintained and is not incremented by customer orders. This value is visible on category pages if you selected Most Popular as the category's Default Sort By option. The higher the number in this field, the more popular the product. For example, a product with a popularity of 100 is very popular compared to a product with a popularity of 1 (least popular).
Min. Order Quantity
This field only appears if you've enabled Enable Minimum Order Quantity For Product Pages under Settings > Config Variables. If a product has a minimum quantity purchase requirement, enter it here.
This field only appears if you've enabled Enable Maximum Order Quantity For Product Pages under Settings > Config Variables. If a product has a maximum quantity purchase limit, enter it here.
This field only appears if you've enabled Enable Products as Accessories under Settings > Config Variables. If you want to display a set of additional products within a Related Products section on this product page, enter their product codes separated with commas. For example, if you sell a radio, you may want to suggest the customer buy earphones and batteries. If you've enabled Enable Accessories Quick Add under Settings > Config Variables. each accessory listed will display a check box so customers can quickly add it to their order rather than going back to the product page.
Include Free Accessory(s)
This field only appears if you've selected Enable Products as Accessories under Settings > Config Variables. You can add free accessories to a product, or create a bundle or kit, by entering the product codes here. Product codes entered here must be separated by commas. When a customer purchases this product, the free accessory products will automatically be added the shopping cart along with it.If a product needs to be provided in a specific quantity (for example, batteries), enter (n) after the product code, where (n) is the quantity to add to the shopping cart. For example: ABC-123, DEF-456(2), GHI-789.If you've enabled Display Free Accessories Text under Settings > Config Variables, a notification displays beneath the product's pricing information with a list of the included free accessories.
Hide Free Accessories
Enabling this option will hide the display of free accessories on the product page. This does not deactivate the free accessory products and they will be displayed at checkout.
Additional Product Keywords(s)
Here you can apply additional keywords to a product for use with search.
Allow Price Edit
If you've enabled Enable Price Edit under Settings > Config Variables, customers can edit the price of a product (for example, gift certificate products, charitable donations, or other products where customers can specify the product price to be applied).
Uses Product Key Type(s)
If this product has an associated product key, enter the product key type here. See "Product Key Distribution" for more information.
Download File Name
The name of the file customers download once they purchase a downloadable product. Use the Upload File link located to the left of this field to upload the file. Note that a product page can only have one file attached to it at a time.
Reward Points Given for Purchase
If you use MyRewards, enter the number of points customers earn when purchasing a specific product. All products must have a value in this field if you want to use MyRewards with the Points for Product setting. If you do not wish to offer rewards points for this product, enter "0".
Affiliate Commissionable Value
The commission to be applied to the affiliate responsible for this sale, if applicable. See "ROI Tracking" for more information.
Mark as Child Product of
If a product is the child of an existing product, enter the parent code here.
*Note that if you use the Photo URL Small and Photo URL Large fields you should not upload any images in the Image Management section, as this can cause image display problems. These fields are intended for use if you are able to host your images elsewhere and want to reduce your store’s bandwidth usage. Note that you cannot use "alternate view" images if you use these fields.
This menu allows you to assign a category to a product if you intend to export products from Volusion into Shopping.com. Note that the categories listed here are not Volusion store categories but ones specific to Shopping.com.
Yahoo! Shopping Category
Define categories for a product to be reported in the Yahoo! Merchant Feed.
Yahoo! Shopping Medium
Enter values to define a medium type for your product if you intend to export the product for inclusion in the Yahoo! Shopping system. This field is only used by Volusion for Yahoo! Shopping export purposes
Estimated Shipping - Ground
Define a shipping charge for use with a third-party ecommerce system. It is not calculated in the overall shipping charges for Volusion and is available for export purposes only.
Estimated Shipping - 2nd Day
Define a shipping charge for use with a third-party ecommerce system. It is not calculated in the overall shipping charges for Volusion and is available for export purposes only.
Estimated Shipping - Overnight
Define a shipping charge for use with a third-party ecommerce system. It is not calculated in the overall shipping charges for Volusion and is available for export purposes only.
Enter a value for product condition if you intend to integrate products with third-party services such as eBay. This field has no function within Volusion and is only available for export purposes. Note that if you are exporting data to Google Merchant Center, you must enter either New, Refurbished, or Used. If left blank, this field is automatically populated with New and exported.
Google Product Type
Enter the category of this product according to your taxonomy. Include the category with full breadcrumb information, as shown below. You can copy and paste this from the live product page's breadcrumbs if enabled.
Google Product Category
Enter the category of this product according to Google's product taxonomy. Include the category with full breadcrumb information, as shown in the example below. See Google's complete product category taxonomy for more information. Currently, this attribute only needs to be provided for products that belong to the following seven product categories, but is recommended for all products:
Apparel & Accessories > Clothing
Apparel & Accessories > Shoes
Apparel & Accessories (Note that submitting this value for clothing and shoes is not acceptable.)
Media > Books
Media > DVDs & Videos
Media > Music
Software > Video Game Software
Note that the Volusion Google Merchant Center export will only send product data for products that have data in the Google Product Category field.
Google Unique Product
Select False if a Google Unique Product Identifier does not exist for this product. Some products like custom goods, vintage items or collectibles may not have a unique product identifier. Select True if a product does have a unique identifier (such as a UPC, EAN, or ISBN).
Enter the size for this product. You can enter any value that is appropriate for this item. This is a required attribute for variant items with differing sizes if you are using Google Merchant Center, want to target US customers, and this product falls under the Clothing or Shoes category in Google's Apparel & Accessories product taxonomy.
Enter the color for this product. You can enter any value that is appropriate for this item. If a product has multiple colors, combine them with a slash "/" and list the primary color first.This attribute can also be used for finishes as well (for example, Mahogany, Stainless Steel, etc.). This is a required attribute for variant items with different colors if you're using Google Merchant Center, want to target US customers, and this product falls under Google's Apparel & Accessories taxonomy.
Enter the gender this product is intended for. There are three options: Female, Male, and Unisex. This is a required attribute if you are using Google Merchant Center, want to target US customers, and this product falls under Google's Apparel & Accessories taxonomy.
Google Age Group
Enter the age group this product is intended for. There are two options: Adult or Kids. This is a required attribute if you are using Google Merchant Center, want to target US customers, and this product falls under Google's Apparel & Accessories taxonomy.
Google Adult Product
Select True if your product is considered "adult" or "non-family safe" according to Google's Family Status policy. This will affect where your product listing can show on Google (only to certain audiences in certain countries).
Select the availability for this product. This can be one of the following: In Stock, Available for Order, Out of Stock, or Preorder. This is a required attribute if you are using Google Merchant Center and want to target the US, Japan, UK, Germany, or France.
Enter the pattern for this product. You can enter any value that is appropriate for this item. This is a required attribute if you are using Google Merchant Center, want to target US customers, and this product falls under Google's Apparel & Accessories taxonomy and is available in different patterns.
Enter the material for this product. You can enter any value that is appropriate for this item. This is a required attribute if you are using Google Merchant Center, want to target US customers, and this product falls under Google's Apparel & Accessories taxonomy and is available in different materials.
For more on these Google fields and the Google Feed see "How to Set Up Volusion's Google Merchant Center Integration" and "How to Update Your Product Attributes for Google Merchant Center".
Quickbooks Item Accnt
This field relates to QuickBooks integration (see QuickBooks Integration for more information). By default, all products are reported under the item account defined in the QuickBooks mapping page. If you’re using QuickBooks integration and want a specific product to report to a different item account than the one defined in your QuickBooks mapping, you can enter the specific income account name here.
Quickbooks Item Asset Accnt
This field relates to QuickBooks integration (see "QuickBooks Integration" for more information). By default, all products are reported as assets under the item asset account defined in the QuickBooks mapping page. If you’re using QuickBooks integration and want a specific product to report to a different asset account than the one defined in your QuickBooks mapping, you can enter the specific asset account name here.
Quickbooks Item COGS Accnt
This field relates to QuickBooks integration (see QuickBooks Integration for more information). By default, all products sold are reported under the COGS (Cost Of Goods Sold) account defined in the QuickBooks mapping page. If you’re using QuickBooks integration and want a specific product to report to a different COGS account than the one defined in your QuickBooks mapping, you can enter the specific COGS account name here.
CustomFields 1 - 5
Edit these fields to provide additional custom content for products that will display below the product price. These fields are informational only, and don't require customer input. To edit the titles for these fields, click Edit Custom Field Labels.
Recurring Pricing Text
Descriptive text that explains the recurring pricing details (for example, "$9.99 for the first month, $11.99 each additional month"). Text added here appears below pricing information on the product page.
The normal recurring price a customer is charged every recurring payment period. Note that tax is not applied to recurring products after the initial purchase; if you need to collect tax with each recurring payment, you can build the additional amount into your recurring price. This is a required field when using recurring pricing.
Promotional Starting Price
An optional introductory price (for example, "$9.99 for the first month"). This price will only be charged for the number of months specified in the Starting Price Duration (in Months) field.
Recurring Frequency (in Months)
The frequency, in months, with which the customer will be billed. For example, enter "1" to bill the customer monthly, "6" to bill them every six months, or "12" to bill them annually. This is a required field when using recurring pricing.
Starting Price Duration (in Months)
If using a Promotional Starting Price, this field indicates the length of time (in months) this period lasts. After this time period, the system will start billing customers at the regular Recurring Price. Note that "1" is automatically added to any value you enter, in order to account for the initial purchase. If you only want the Promotional Starting Price to occur once, enter "0" in this field. Entering "5" in this field will result in the customer being charged the Promotional Starting Price a total of 6 times. For example, with a Promotional Starting Price of 1, a Starting Price Duration (in Months) of 5, and a Recurring Price of 5, the system will bill a customer $1 for the first six months and then will bill the customer $5 from the seventh month onward.
Recurring Duration (months)
The number of months a recurring billing process will last for this product. You can leave this field blank or enter a "0" to indicate an indefinite duration. For more information on configuring subscription products with recurring pricing, see "Products: Advanced Features".
Discounted Price Levels 1-5
You can define up to five different product prices in the Discounted Price Level fields. These discounted prices are given to specific customers in place of the regular product price. Once a price level is set, a customer account that has been granted access to that price level will receive the discounted price entered here instead of the regular price, after logging in to their customer account. These fields can be used to give tiered pricing discounts to special customers, wholesale customers, or as promotions to advertisers or affiliates.
Discounted Setup Cost Level 1-5
Similar to the Discounted Price Level settings, Discounted Setup Cost Levels allow you to configure up to 5 different setup cost levels that can be given to customers who have been granted access to one of the 5 different discount pricing levels within their customer account. Prices here only affect the Setup Cost for products with recurring payment options.
Recurring Price Levels 1-5
Similar to the Discounted Setup Cost Level settings, these 5 price discount fields affect the Recurring Price customers pay for products set up with recurring payment options.
Manually increase (by entering a positive quantity) or decrease (by entering a negative quantity) the stock quantity of a product. The quantity you enter (which can also be zero), will be automatically updated as this product is shipped or returned. The product quantity in stock is displayed to the right of this field (negative stock values refer to items that are on back-order). Enter a figure – positive, negative, or zero – to active the Stock Status function. Click the Hist link view all events (except bulk updates) that have affected the product's stock. The On Hold number shows the quantity of this product that has been ordered but has yet to be shipped. More information is available in THIS ARTICLE.
Do Not Allow Back Orders
For products that can be back-ordered, stock status can reach negative values if the product is ordered after its stock value has reached zero. However, if this option is enabled, the product will not allow additional orders to be made once the stock value has reached zero. Please see "How to Process Orders" for more information on the backorder process.
Stock Low Qty Alarm
Track products that may soon be out of stock. If you enter a Stock Low Qty Alarm value, a product will be displayed in the Low Inventory filter view at Inventory > Products when stock decreases to this value or lower.
Stock Re-Order Qty
The quantity of a product that you would like to re-order when processing purchase orders through the Low Inventory filter view of the Products table.
Link Stock Status with ProductCode
Enter another product's code to have this product's stock status shared with that product to link product stock from one product to another. This is often used to offer a free accessory with purchase of one product so that the stock of one product never exceeds the stock of the free accessory.
Verify Qty On-Hand (Internal Use)
Enter the exact quantity of a product on hand if you need to track a discrepancy in product stock. Note that this field is for reference only and will not update the Stock Status field.
Qty Last Verified
Enter the date that the inventory for a product was last verified or updated.
Auto Drop Ship
Enable this setting to use third-party fulfillment centers or sell products to customers directly from vendors. When a product is ordered, a purchase order will be automatically generated based on the vendor rules applied to it.
Vendor Part #
Define the vendor's part number or product code for a product when it’s entered into a purchase order. Note that this field does not relate to the product's Code field; it is simply an option to allow Volusion-generated POs to display information for a vendor's reference. It will be overwritten by the Vendor Part No from any Vendor Rule applied to the product. This attribute is required if you want to include a product in your Google Merchant Feed and it isn't apparel, a book, media, or custom made.*
The price of a product from the vendor – essentially the cost you pay a vendor to order the product – used to calculate COGS and profit margins. This value will be overwritten by the Price field in any Vendor Rule applied to the product.
An ISBN (International Standard Book Number) is a unique Global Trade Item Number used to identify books and publications. For books or other publications, enter the 13-digit ISBN number of the product. This field is reported within product POs. This attribute is required if the product is a book and you want to include it in your Google Merchant Feed.***
A UPC (Universal Product Code) is a unique Global Trade Item Number used to identify non-book products in North America.If you are a US user and plan to use the Point Of Sale feature, enter the 13-digit UPC code for a product here so barcode scanners connected to your computer can scan a product and link it to the product in your Volusion store. To create UPCs for products, click the Generate Barcode link next to the field and enter a numeric code for the product. Select the required barcode type and click Generate. The barcode and its associated numerical code will then be displayed in the pop-up window. This attribute is required if you want to include a product in your Google Feed in North America and it isn't a book, apparel, or custom made.***
An EAN (European Article Number) is a unique 13-digit Global Trade Item Number for identifying non-book products in Europe. This attribute is required if you want to include a product in your Google Merchant Feed in Europe and it isn't a book, apparel, or custom made.*
*For information on using these fields in the Google Feed see "How to Set Up Volusion's Google Merchant Center Integration" and "How to Update Your Product Attributes for Google Merchant Center".
Add To PO Now
Any product that has values in the Stock Low Qty Alarm and Stock Re-Order Qty fields has a stock value that is equal to or less than the low stock alarm value is automatically listed in the Queued for PO filter view of the Products table at Inventory > Products. The Queued for PO view can then be used to quickly generate purchase orders to replenish product stock.
Last PO Qty
When a product PO is created, this display-only field will show the quantity of the product ordered on the PO.
Last PO Date
When a product PO is created, this display-only field will show the date the PO was sent to the vendor.
This is a sequentially assigned ID number given to each product to help track products within your database. It is unrelated to the product's Code value and is for reference only.
Additional Products Settings
To learn more about store-wide settings for all products, see "All Products Settings".